Privacy Notice
This privacy notice explains how Vertiv Group Corporation and/or its subsidiaries and/or affiliates (“Vertiv”, “us” or “we”) will process your personal data collected before and during the Data Centre Networking Event, taking place at Madrid, on 5th of March 2024 (hereinafter: the “Event”).
You can find the contact details of Vertiv’s Data Controller that collects personal data in your region or country by clicking here.
Personal data processed
Before and during the Event, we will collect, store, disseminate and use your personal data, such as name, last name, email, employer, business function, voice, picture, video-footage, and likeness (as the case may be).
Purpose of the processing
Your personal data will be processed for the following purposes:
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to conduct registration for the Event (hereinafter the “Registration”);
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to provide you with promotional materials like notebooks, pens and brochures during the Event (hereinafter the “Promotion”);
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to take photos of you at the Event (hereinafter: the “Photos”);
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to take video-footage of you at the Event (hereinafter: the “Video”); and
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to publish Photos and Videos on various media (like magazines, newspapers, YouTube, LinkedIn, FB, and Instagram) (hereinafter jointly: the “Media”).
The legal bases for processing
The legal bases for processing of your personal data are:
(a) for Promotion - legitimate interest pursued by us.
Legitimate interest for Promotion
Vertiv has legitimate interest to process your personal information for Promotion.
Your right:
You have a right to object at any time to processing of personal data for Promotion. If you object to such processing, we will immediately discontinue with this activity.
(b) for Registration, Photos, Video, and Media - a consent given by you.
Consent for Registration
By voluntarily registering for the Event, you have also given us a consent to process your personal data for this purpose.
Consent for Photos and Video
During the Event you will be informed of our intention to take Photos and make Video. After receiving your oral consent, we will proceed with processing your personal data for these purposes. If you deny us such oral consent or at any time, raise an objection to processing, we will immediately discontinue with these activities.
Consent for Media
For Media, if you freely choose to do so, we will kindly ask you to provide us a written consent.
Your right:
You have a right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal. If you withdraw your consent, we will immediately discontinue with processing of your personal data for Photos, Video, and Media.
Nature of providing the requested data
Providing personal data for the above stated purpose is optional. Refusal to process personal data will be respected by us and, in such a case, your personal data will not be processed.
Methods of processing personal data
Your personal data will be processed in accordance with the principles of processing prescribed under applicable data protection laws.
Rest assured that we maintain appropriate security, technical, and organizational measures that ensure a level of security appropriate to the risk of unauthorized access to, and accidental or unlawful destruction, loss, alteration, and unauthorized disclosure of, personal data transmitted, stored, or otherwise processed.
We will process only personal data necessary for the above purposes. The people authorized to the data processing will immediately delete or make anonymous personal data unnecessary for the above purposes.
Data retention period
Your personal data will be kept for the time strictly necessary for the purposes they were collected, after which your personal data will be deleted or rendered anonymous.
Data dissemination, sharing and communication
Your personal data will be processed by our employees authorized to the data processing for the above purposes.
Based on their legitimate interest, your data will be shared with Event sponsor Honeywell. Further information on their privacy practices and handling of your data is available on respective websites.
We may also process your personal data through entrusted external providers based on the contract with Vertiv.
Your personal data will be shared between us to ensure you will have an available badge for you to access the Event.
The list of our external providers is kept up-to-date, and you can access it at our office on request.
Your Guaranteed Rights
Besides your rights mentioned above, in respect to the described processing, we note you are also guaranteed the following rights:
a) right of access to personal data;
b) right of rectification of inaccurate personal data;
c) right of erasure of personal data;
d) right of restriction of processing of personal data; and
e) right to data portability.
In your request, please specify what right you want to execute and what Personal Information this is referring to.
To exercise your data privacy rights or to obtain more information, you may contact Vertiv:
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by completing Vertiv privacy webform (click here)
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by contacting Vertiv Data Privacy Committee at: dataprotection@vertiv.com
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by contacting Vertiv Data Protection Officer (click here).
If you believe that we or a person/company we have communicated your data to has violated your rights, you may file a complaint with the Data Protection Authority in your country and other competent supervisory authorities, where applicable.
